DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 1
Introduction
DIGITAL BROS S.p.A. (the Company ) has appointed Computershare S.p.A. (Computershare) , through its employee or duly entrusted staff member, to exclusively participate acting as Appointed Representative pursuant to article 135 -undecies of Decree -Law No. 58/1998 and to the Company’s Rules to the Ordinary and Extraordinary Shareholders’ Meeting convened on October 27th , 202 6 in single call, in accordance with the terms and conditions stated in the Notice of call of the Meeting published on the company’s website www.digitalbros.com (Governance/Shareholders’ Meeting )
Computershare collects proxy and sub -proxy, together with the voting instructions, to be conferred by October 23rd , 202 6, in case of single call . The proxy and sub -proxy may be revoked within the same date with the procedures used for the conferral.
Computershare , acting as Appointed Representative, is not subject to any conflicts of interest as defined under Article 135 -decies of Legislative Decree 58/98. However, in the event of unknown circumstances or in the event of amendment or integration to the motions presented to the meeting, Computershare does not intend to vote in a manner incompatible with the instructions received.
Conferral of proxy and voting instructions by signing and submitting this form is free of charge , except where transmission or postal charges apply.
It is not possible to grant this proxy form without the voting instructions . The form should be downloaded from the company’s website www.digitalbros.com (Governance/Shareholders’ Meeting ). The proxy and v oting instruction form can be requested by phone a t 02467768 29.
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 2
PROXY FORM
Fill in the requested information on the basis of the Instructions below. The Com pany will be notified by Computershare S.p.A. (1)
* mandatory information
The undersigned * (natural person ) place of birth * date of birth* tax code* (or equivalent) resident in (town/city) * at (street / address) * telephone no * e-mail (2) entitled to the voting right at close business day of October 16th 202 6 (Record Date) as: ☐ registered share holder - ☐ legal representative – ☐ pledgee – ☐ taker in - ☐ beneficiary interest holder - ☐ official receiver – ☐ manager – ☐ proxy grantor conferring sub -proxy In the event that the signatory is a sub -proxy , information on all proxies with voting instructions given by each proxy shall be set out in a list attached to this Proxy Form.
(3) for no* of shares DIGITAL BROS S.p.A.
(4) as resulting from communication no. sen t by (Bank ) registered in the securities account no. at bank code (ABI) branch code (CAB) (5) registered in the name of (natural person or legal entity if different from the signing person) place of birth * date of birth * tax code (or equivalent) resident in (town/city) * at (street / address) *
DELEGATES /SUBDELEGATES
Computershare to attend and vote at the abovementioned shareholders’ general meeting, with reference to the shares above , in accordance with the following instructions and DECLARES that no matter of incompatibility or suspension are affecting the right to vote and he/she is aware that:
• the proxy to the Appointed Representative may contain voting instructions even on just a number of proposals on the agenda an d that, in this event, the vote shall be exercised only for the proposals in relation to which voting instructions have been confer red (6);
• the proxy will be validly accepted at the Meeting only on condition that the Company has received, before the start of the Me eting, a specific communication from the intermediary regarding the shares indicated in this proxy form ;
STATES in case of sub -proxy, under his/her own liability as proxy holder, pursuant article 135 -novies, par. 4 and 5, TUF, the compliance of the list enclosed to the proxies received and the identity of the proxy grantors.
DAT E Form of identification (7) (type )* Issued by * no. * SIGNATURE
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 3
VOTING INSTRUCTIONS
(For use of Appointed Representative only - tick relevant boxes and send to Computershare S.p.A. as per the Instructions for filling in)
The undersigned (8) INSTRUCTS the Appointed Representative to vote at the above indicated shareholders’ meeting as follow
RESOLUTIONS TO BE VOTED VOTING INSTRUCTIONS
F(for), C (against) , A (abstain )
NOTE
This voting instructions form could be integrated or amended to include any proposal of resolution and/or vote on the items on the agenda that were presented by shareholders until October 7th, 2026 , in line with the notice of call.
In that case, the voting instruction form will be supplemented and republished on the website with the new proposals to be vo ted on.
ORDINARY SESSION
1. Financial Statements of Digital Bros S.p.A. as of June 30th, 2026 and proposed allocation of the net result for the fiscal year
(0010)
1.1 - Approval of the Financial Statements of Digital Bros S.p.A. as of June 30th, 2026 and the related Directors’ Report, together with the Reports of the Board of Statutory Auditors and the Independent Auditors; presentation of the Consolidated Financial Statements as of June 30th, 2026;
Section A – vote for resolution proposed by the Board of Directors (9) F C A Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
(0020) 1.2 - Allocation of Digital Bros S.p.A.’s net result for the fiscal year.
Section A – vote for resolution proposed by the Board of Directors (9) F C A Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 4 2. Report on the Remuneration Policy and fees paid
(0030) 2.1 - Binding resolution on the first section of the Report on the Remuneration Policy and fees paid, prepared pursuant to Article 123 -ter, paragraph 3 -bis, of Legislative Decree No. 58/1998, concerning the Company’s remuneration policy for members of the manage ment bodies, general managers and key management personnel;
Section A – vote for resolution proposed by the Board of Directors (9) F C A Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
(0040) 2.2 - Non -binding resolution on the second section concerning compensation paid, prepared pursuant to Article 123 -ter, paragraph 6, of Legislative Decree No. 58/1998 .
Section A – vote for resolution proposed by the Board of Directors (9) F C A Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
3. Approval of the 2026 -2032 Phantom Share Plan
(0050) 3.1 - Approval of the 2026 -2032 Phantom Share Plan for directors, key management personnel and employees of the Company and its subsidiaries, pursuant to Article 114 -bis of Legislative Decree No. 58/1998;
Section A – vote for resolution proposed by the Board of Directors (9) F C A Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
(0060) 3.2 - Granting the Board of Directors all powers necessary to implement the 2026 -2032 Phantom Share Plan, including the powers to adopt the implementing regulations, identify the beneficiaries, determine the performance conditions and establish the procedures fo r the settlement of the incentives.
Section A – vote for resolution proposed by the Board of Directors (9) F C A Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 5 4. Appointment of the Board of Directors
(0070) 4.1 - Determination of the number of members of the Board of Directors;
Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
(0080) 4.2 - Determination of the term of office of the Board of Directors ;
Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
(0090) 4.3- Appointment of the members of the Board of Directors.
Section A – vote For the list (motion) with the Number to be filled in the side box or vote Contrary/ Abstention to all lists (motions) (11) N…. C A
(0100) 4.4 - Appointment of the Chairman of the Board of Directors;
Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
(0110) 4.5 - Determination of the remuneration of the members of the Board of Directors.
Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
5. Appointment of the Board of Statutory Auditors for the three -year period 2027 -2029
(0120) 5.1 - Appointment of three Standing Statutory Auditors and two Alternate Statutory Auditors;
Section A – vote For the list (motion) with the Number to be filled in the side box or vote Contrary/ Abstention to all lists (motions) (11) N…. C A
(0130) 5.2- Appointment of the Chairman of the Board of Statutory Auditors;
(Where applicable, where this is required under the provisions of the Articles of Association and applicable regulations) Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 6
(0140) 5.3 - Determination of the annual remuneration of the Standing Statutory Auditors.
Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
(0150) 6 - Authorization for the purchase and disposal of treasury shares pursuant to Articles 2357 and 2357 -ter of the Italian Civil Code, Article 132 of Legislative Decree No. 58 of February 24th, 1998 and Article 144 -bis of the Issuers’ Regulation adopted by CONSOB Resolution No. 11971 of May 14th, 1999.
Section A – vote for resolution proposed by the Board of Directors (9) F C A Section A2 – vote for proposal published pursuant to article 126 -bis, of TUF (10) F C A
EXTRAORDINARY SESSION
(0160 ) 1. Amendments to Articles 6, 8, 10, 11, 12, 14, 16 and 25 of the Articles of Association. Related and consequent resolutions.
Section A – vote for resolution proposed by the Board of Directors (9) F C A
Derivative action against Directors Vote for proposed derivative action pursuant art. 2393, subsection 2, of Italian civil code upon approval of the annual financial statements ( If no voting instruction are indicated, the Appointed Representative will vote C – against) F C A
DATE SIGNATURE
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 7 Instructions for filling in and submitting the form 1. The Proxy form must be notified to the Company ( together with a valid ID document and, in case, the documentation providing proof of the signatory power ) via the Appointed Representative together with the Voting Instructions reserved to him within the term indicated in the Introduction using one of the following methods:
1) Registered Email Holders (PEC) : as an attachment document (PDF format) sent to ufficiomilano@pecserviziotitoli.it (Reference: Shareholders Meeting DIGITAL BROS S.p.A. 2026 ) in the event that the Proxy Grantor (as Individual or as Legal Entity) is a Register ed Email Holder;
2) Digital Signature Holders (FEA) : as an attachment document with digital signature sent to ufficiomilano@pecserviziotitoli.it (Reference: Shareholders Meeting DIGITAL BROS S.p.A. 2026 ) in the event that the Proxy Grantor (as Individual or as Legal Entity) is a Digital Signature Holder;
3) Common Email address Holders : as an attachment document (PDF format) sent to ufficiomilano@pecserviziotitoli.it (Reference: Shareholders Meeting DIGITAL BROS S.p.A.
2026 ). In this case, the hard copy of the proxy shall be sent via ordinary mail service to Computershare S.p.A. in Via Lorenzo Mascheroni,19, 20145 Milan (MI), Italy, as soon as possible.
The use of different email address than those mentioned above or a delay respect to the deadline, as well as the only use of ordinary mail service, will not ensure the correct submission of the proxy .
2. Specify the capacity of the proxy signatory and, where applicable, attach documentary proof of his power.
3. Ensure that the number and type of shares for which the proxy is granted coincides with that certified by the intermediary in his communication to the company whose references are to be indicated in the following point (4) 4. Enter the communication made by the intermediary and its name . Provide the securities account number, Bank Codes and Branch Codes of the Depository , or in any case its name, available in the securities account statement.
5. To be completed only if the registered shareholder is different from the proxy signatory; mandatory indications on relevant p ersonal details must be included.
6. Pursuant article 135 -undecies, par. 3, TUF “Shares for which full or partial proxy is conferred are calculated for the purpose of determining due constitution of the shareholders' meeting. With regard to proposals for which no voting instructions are given, the shares are not considered in calculating the majority and the perce ntage of capital required for the resolutions to be carried.” 7. Provide details of a valid form of identification of the proxy signatory.
8. Provide the name and surname of the signatory of the Proxy form and Voting instructions .
9. The resolutions proposed to the shareholders’ meeting, which are briefly referred to herein, are reported in the Reports publ ished on the company website “www.digitalbros.com
(Governance/Shareholders’ Meeting)”
Computershare S.p.A., as Appointed Representative, has not personal interest or on behalf of third party in the proposals me ntioned, however, in the event of unknown circumstances or in the event of amendment or integration to the motion presented to the meeting, Computershare does not intend to vote in a manner incompatible with the instructions received in Sections A and C.
The vote is expressed by ticking the relevant box between the following: F (for), C (against) or A (abstention).
10. There is the Section A2 to receive instructions when an alternative, complementary or additional resolution to the motion proposed by the Board of Directors had been presented and published, within the term and in the cases provided. The Appointed Representative shall vote on each motion in accordanc e with the instructions and the delegating party shall give instructions consistent with the type of proposals (alt ernative or complementary) published .
In case of approval of the proposal contained in Section A, the vote on the alternative proposal, as contained in section A2, will not take place.
11. Indicate the number of the list or the proposal (as provided on the Company website) that you want to vote “for” or indicate your preference to vote against (C) or to abstain (A) which will apply to all lists/proposals. If only one list/proposal is presen ted, the voting instructions will relate to that one.
If a list of candidates is presented by the outgoing Board of Directors pursuant to and in accordance with the procedures set forth in Article 147 -ter.1 of the TUF identified with No. 1 and such list obtains the majority of the votes present, the election of the candidates shall be carried out by means of an individual vote on each candidates of list No. 1 and the election shall be conducted in accordance with the provisions of Article 144 -quater.1 of the Consob Regulation.
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 8 Italian Legislative Decree no.58/98 (T.U.F) Article 135 -decies (Conflict of interest of the representative and substitutes ) 1. Conferring proxy upon a representative in conflict of interest is permitted provided that the representative informs the s hareholder in writing of the circumstances giving rise to such conflict of interest and provided specific voting instructions are p rovided for each resolution in which the representative is expected to vote on behalf of the shareholder. The representative shall have the onus of proof regarding disclosure to the shareholder of the circumstances giving rise to the conflict of inte rest. Article 1711, second subsection of the Italian Civil Code does not apply.
2. In any event, for the purposes of this article, conflict of interest exists where the representative or substitute:
a) has sole or joint control of the company, or is controlled or is subject to joint control by that company;
b) is associated with the company or exercises significant influence over that company or the latter exercises significant in fluence over the representative;
c) is a member of the board of directors or control body of the company or of the persons indicated in paragraphs a) and b);
d) is an employee or auditor of the company or of the persons indicated in paragraph a);
e) is the spouse, close relative or is related by up to four times removed of the persons indicated in paragraphs a) to c);
f) is bound to the company or to persons indicated in paragraphs a), b), c) and e) by independent or employee relations or ot her relations of a financial nature that compromise independence.
3. Replacement of the representative by a substitute in conflict of interest is permitted only if the substitute is indicated by the shareholder. In such cases, subsection 1 shall apply.
Disclosure obligations and related onus of proof in any event remain with the representative.
4. This article shall also apply in cases of share transfer by proxy.
Article 135 -undecies (Appointed representative of a listed company ) 1. Unless the Articles of Association decree otherwise, companies with listed shares designate a party to whom the shareholde rs may, for each shareholders' meeting and within the end of the second trading day prior to the date scheduled for the shareholder s' meeting, including for callings subsequent to the first, a proxy with voting instructions on all or some of the proposals on the agenda. The proxy shall be valid only for proposals on which voting instructions are conferred.
2. Proxy is conferred by signing a proxy form, the content of which is governed by a Consob regulation. Conferring proxy shal l be free of charge to the shareholder. The proxy and voting instructions may be cancelled within the time limit indicated in subse ction 1.
3. Shares for which full or partial proxy is conferred are calculated for the purpose of determining due constitution of the shareholders' meeting. With regard to proposals for which no voting instructions are given, the shares are not considered in calculating the majority and the percentage of capital requir ed for the resolutions to be carried.
4. The person appointed as representative shall any interest, personal or on behalf of third parties, that he or she may have with respect to the resolution proposals on the agenda. The representative must also maintain confidentiality of the content of vo ting instructions received until scrutiny commences, without prejudice to the option of disclosing such information to his or her employees or collaborators, who shall also be subject to confidentiality obligations. The party appointed as re presentative ma y not be assigned proxies except in compliance with this article.
5. By regulation pursuant to subsection 2, Consob may establish cases in which a representative failing to meet the indicated terms of Article 135 -decies may express a vote other than that indicated in the voting instructions.
Article 125 -bis.1 (Conduct of Shareholders' Meetings) 1.The articles of association may provide for the exclusive manner in which the shareholders' meeting may be conducted, without prejudice to the provisions of paragraphs 5 and 7.
2.Where the articles of association do not provide for the exclusive manner in which the shareholders' meeting may be conducted pursuant to paragraph 1, the management body shall determine the manner in which the meeting is to be held, having regard to crite ria of efficiency and transparency.
The management body may provide, subject to the favourable vote of the majority of independent directors or the approval of the supervisory board, that the shareholders' meeting be hel d exclusively by means of telecommunication facilities, or that attendance at the meeting and the exercise of voting rights tak e place exclusively through the proxy representative designated by the company pursuant to Article 135 -undecies, to whom proxies and sub -proxies may be granted pursuant to Article 135 -novies, by way of derogation from Article 135 -undecies, paragraph 4.
Provision may also be made for voting by correspondence or by electronic means pursuant to Article 2370, fourth paragraph, of the Italian Civil Code.
3.In order to make use of the option referred to in paragraph 2, second sentence, the management body shall adopt, subject to t he favourable vote of the majority of independent directors or the approval of the supervisory board, rules of procedure to be publ ished on the issuer's website and referred to in the notice of meeting pursuant to Article 125 -bis.
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 9 Such rules shall set out the conditions and procedures governing shareholders' participation in the meetings referred to in p aragraph 2 and shall in any event be suitable to ensure adequate safeguards and guarantees for the orderly and transparent exercise of shareholders' rights provided for by law.
4.The articles of association or, alternatively, the rules referred to in paragraph 3 may also establish, in the case of a meet ing held at a physical venue or participation through telecommunication means, an individual shareholding threshold, not exceeding 0.5 per thousand of the company's share capital, calculated on the basis of the shares held at the end of the day referred to in Article 83 -sexies, paragraph 2, as a condition for participation in the discussion during the shareholders' meeting.
The right to submit draft resolutions pursuant to Article 126 -bis and to ask questions prior to the meeting pursuant to Article 127 -ter shall remain unaffected.
The application of the threshold referred to in the first sentence shall be disclosed in the notice convening the shareholder s' meeting.
5.Where the articles of association or the resolution of the management body referred to in paragraph 2 provide that the shareh olders' meeting shall be held exclusively by means of telecommunication facilities or through the proxy representative designated b y the company, shareholders representing, individually or jointly, one -twentieth of the share capital carrying voting rights on the items on the agenda, or such lower percentage as may be provided for in the articles of association, may in any case request , within five days of publication of the notice convening the meeting, that the meeting be held at a physical venue and not exclusively through the designated representative or telecommunication facilities, without prejudice to paragraph 4.
Notice of the exercise of such right shall be given within three days by means of a supplement to the notice referred to in A rticle 125 -bis.
6.Paragraphs 1, 2, 3 and 5 shall also apply to companies whose shares are admitted to trading on a multilateral trading facilit y (MTF).
7.Paragraphs 1, 2 and 3 shall also apply to cooperative companies, including those whose shares are admitted to trading on a mu ltilateral trading facility, without prejudice to the application of Articles 135 and 135 -bis.
Where the articles of association or the resolution referred to in paragraph 2 provide that the shareholders' meeting shall b e held exclusively by means of telecommunication facilities or through the proxy representative designated by the company, members representing at least one -fortieth of the members in cooperative companies with fewer than 3,000 members; or the lower of one -fiftieth of the members and 300 members in cooperative companies with more than 3,000 members, may in any case request, within seven days of publication of the notice convening the shareholders' meeting, that the meeting be held at a physical venue and not exclusively through the designated representative or telecommunication facilities.
The articles of association may provide for a lower number of members.
Notice of the exercise of such right shall be given within three days by means of a supplement to the notice referred to in A rticle 125 -bis.
Articles 2539, first paragraph, of the Italian Civil Code and 150 -bis, paragraph 2 -bis, of the Italian Banking Act shall not apply to the proxy representative exclusively designated by the company.
3. The right to ask questions referred to in Article 127 -ter is exclusively exercised before the meeting. The company provides at least three days prior to the meeting the answers to the questions received.
Italian Civil Code
Art. 2393
(Derivative action)
1. A derivative action may be brought against directors pursuant to a resolution approved by shareholders, even if the company is in liquidation.
2. A resolution relating to the responsibility of directors may be put to the vote at a general meeting called for approval o f the annual financial statements, even if such resolution is not on the meeting agenda, provided that it relates to matters occurr ing within the period to which the financial statements relate.
3. A derivative action may also be brought by a resolution of the board of statutory auditors passed by a two -thirds majority of its members.
4. Such action may be brought within five years of the expiry of the director’s term of office.
5. The approval of a resolution to bring derivative action shall result in the removal of the director against whom such acti on is brought provided that votes representing at least one fifth of share capital are in favor . In such an event, shareholders shall provide for the replacement of that director.
6. The company may waive its right to bring derivative action and accept a settlement, subject to the waiver and settlement h aving been approved by shareholders, and provided that such motion is not opposed by minority shareholders representing at least on e fifth of share capital, or, for listed companies, at least one -twentieth of share capital, or such percentage as may be established in the company's by -laws in relation to derivative actions brought by the company pursuant to Article 2393 -bis.
DIGITAL BROS S.p.A. – Ordinary and Extraordinary Shareholders’ Meeting on October 27th, 202 6 Proxy and sub -proxy form and Voting instructions to Computershare S.p.A. as Appoint ed Representative pursuant article 135 -undecis D.L. 58/1998 10
INFORMATION ON PERSONAL DATA PROCESSING
Pursuant to the Regulation(EU) 2016/679 (the “Regulation”) Personal Data Controller Computershare S.p.A., with registered office in Milan, Via Lorenzo Mascheroni, 19 (hereinafter, " Computershare " or the " Controller "), Appointed Representative of the company pursuant to article 135 -undecies .1 of Italian Legislative Decree no. 58/98 (TUF), as controller of “ Processing ” (as defined in article 4 of the Regulation) of Personal Data (as defined below) provides the present “Information on Personal Data Processing”, in compliance with the provisions of the applicable law (article 13 o f Regulation and subsequent national leg islation) Object and methods of processing The personal data of the shareholder and of his possible representative (hereinafter, the “ Delegating party ”), as well as the residence, the tax code, the details of the identification document, the email address, the telephone number and the shareholding (hereinafter " Personal Data ") are communicated by the Delegating party, even by electronic means, to Computershare through this form, in order to grant the proxy to attend and to vote at the shareholders’ meeting on behalf of the Delegating party according his voting instructions The Controller process the Personal Data of the Delegating party reported in this form, lawfully, fairly and limited to what is necessary in relatio n to the purposes for which they are processed. The processing - as collection or any other operation as set forth in the definiti on of “processing” pursuant article 4 of the Regulation – shall be performed by papery or automated means, implementing the appropriate organizational and logical measures required by the purposes here above mention ed.
Purpose and legal basis of the Processing The purpose of the Processing by the Controller is to allow the correct expression of voting instruction by the Appointed Rep resentative in the shareholders’ meeting on behalf of the Delegating Party, in compliance with the provisions of the aforementioned art. 135 -undecies .1 of TUF.
The legal basis of the Processing is represented by:
- contractual obligations : to comply with the obligations arising from the agreement between the Delegating Party and the Appointed Representative;
- legal obligations : to comply with the legal obligations the Appointed Representative shall fulfil towards the company and the Authorities.
The collection and the Processing of Personal Data is necessary for the purposes indicated above. Failure to provide the afor ementioned Personal Data implies, therefore, the impossibility to establish and manage the above agreement.
Recipients, storage and transfer of Personal Data The Personal Data will be made accessible, for the purposes mentioned above - before, during and after the shareholders' meeting - to the employees and collaborators of the Controller who are in charge of Processing.
The Personal Data provided will be kept for a period of at least 1 year, in accordance with current legislation and will be d isclosed to third parties only in compliance with legal obligations or regulations or at the request of the Authorities. This perio d is consistent with the provisions of current legislation.
Personal Data will be processed within the European Union and stored on servers located within the European Union. The Person al Data will be communicated to the Company to comply with the obligation under the law regarding the shareholders meeting’s minute s, updating of shareholders’ register and to third parties only if required by the Authorities.
Rights of the Delegating party The Delegating Party has the right to ask, in every moment, which Personal Data and how they are processed . The Delegating party may ask to update, complete, correct or even erase the Personal Data. The Delegating party can also ask to restrict the use of his Personal Data or withdraw the consent to use them , but in such case it will be impossible to attend and vote at the shareholders’ meeting. The Personal Data and the voting instructions will be kept for 1 year at disposal of the Authoriti es.
For the exercise of the aforementioned rights , the Delegating party can write to Computershare to the address reported in the form or to the following email address dataprotection@computershare.it . For the Privacy Policy and all Computershare activities, please visit our website https://www.computershare.com/it/policy .
Computershare S.p.A.